User Alerts in SharePoint 2010

Alerts are a great way to keep track of the changes your teammates make to documents and lists.

You need the Create Alerts permission to create alerts. This permission is granted usually with the out-of-the-box configuration of the Site Members SharePoint group.

To create an alert to a list or library, follow these steps:
 Step 1. Browse to the list or library where you want to subscribe to an alert and then click the Alert button in the Share & Track tab of the Ribbon.

The New Alert window appears.

You can subscribe to an alert for a list item or document by choosing Alert Me on the item’s edit menu.




Step 2. In the Alert Title box, enter a name for the alert.
            Make the name something meaningful to you in your inbox.
Step 3. In the Send Alerts To box, enter the names of people in addition to you who should receive the alert.
That’s right, you can subscribe other people to an alert!

Organizations and site owners may want to subscribe multiple users to an alert to make sure they get important updates, as well as encourage them to contribute to a discussion board, blog, or wiki. Users can still opt out by modifying settings in their Alert settings.

Step 4. In the Delivery Methods box, indicate whether to receive alerts via e-mail or text message to your cellular phone.

Step 5. In the Send Alerts for These Changes section, choose when to receive alerts.

The options you see here vary based on the kind of list you’re working with. For example, a tasks list allows you to receive an alert when a task is marked Complete or anytime a high-priority task changes.

Any time users say they need a workflow to receive notification, try an alert first. You’d be surprised at how often alerts provide the options that are needed.

Step 6. In the When to Send Alerts section, choose the frequency of your alert delivery.

You can receive them immediately, once a day, or once a week.

Step 7. Click OK to create your alert.


Comments

Post a Comment

Popular posts from this blog

Activating a SharePoint Feature on Multiple Sites or Site Collections using PowerShell

I need to either activate or even deactivate certain features on multiple site collections. So the below script will allow you to do this.. First step create a text file in the below format, you only need to define the URL for each Site collection or site. SiteURL http://sharepointsuresh/sites/site1 http://sharepointsuresh/sites/site2 http://sharepointsuresh/sites/site3 http://sharepointsuresh/sites/site4 http://sharepointsuresh/sites/site5 http://sharepointsuresh/sites/site6 You can list all features installed on your sites by using the following PowerShell: Get-SPFeature | Sort -Property Scope,DisplayName | FT -GroupBy Scope DisplayName,Id Then use the below PowerShell Script: $SiteList = Import-Csv Sites.txt ForEach ($item in $SiteList) {             If ($item -ne $null)             {                 Write-Host "Activated Branding Feature for: $($item.SiteURL)" -...
Read more

Managed Path with WildCard and Explicit Inclusion

I thought to put an article on Managed Paths in SharePoint covering their use with Explicit Inclusion and Wildcard Inclusion and also how to use them in Real World scenarios So let’s see what Managed Path is Managed Path: By default when we create Site Collections inside a Web Application in SharePoint they are created with the URL “http://servername:portnumber/site”.  But if we want to have a specific URL other than “/site” we need to create Managed Path. So as an example if we want to create Site Collections for IT and HR Dept and want to have URL's like “http://servername:portnumber/IT” and “http://servername:portnumber/HR” we can do with the help of Managed Paths. Managed Path helps to have site collection with the URL other than “/site”. Managed Path can be created in Central Administration in Application Management under SharePoint Web Application Management. When we create Managed Path either we can select Explicit Inclusion or Wildcard Inclusion. So let’s see what ...
Read more

List All SharePoint 2010 PowerShell Commands

Use this PowerShell command to output a list of all cmdlets that are found within the SharePoint 2010 namespace: Get-Command –PSSnapin “Microsoft.SharePoint.PowerShell” | format-table name > C:\SP2010_PowerShell_Commands.txt If you would like a little more detail, then try this one: Get-Command –PSSnapin “Microsoft.SharePoint.PowerShell” | select name, definition | format-list > C:\SP2010_PowerShell_Commands.txt
Read more